Sritoni Learning Services Acceptable Use Policy
The intent of this contract is to ensure that the user of this software will comply with all Network and Internet acceptable use policies approved by the national and international government agencies.
By Sritoni Learning Services is meant Sritoni Learning Services as well as its client schools using it to provide IT services. Henceforth this will be referred to as SLS in this document.
By SriToni is meant the suite of all integrated tools provided by SLS, specifically: Moodle as customized by SLS, Intranet as provided by SLS, G-Suite provided by Google, and Office 365 for Education provided by Microsoft.
In exchange for the use of SriToni provided by Sritoni Learning Services for use by students, (and their parents and guardians), and faculty of the following client schools: Early Years and all institutions of Head Start Educational Trust (HSET), either at school or away from school, I understand and agree to the following:
A. The use of SriToni is a privilege which may be revoked by their client schools at any time and for any reason. Appropriate reasons for revoking privileges include, but are not limited to, the altering of system software, the placing of unauthorized information, computer viruses or harmful programs on or through the computer system in either public or private files or messages. SLS reserves the right to remove files, limit or deny access.
B. SLS reserves all rights to any material stored in files which are generally accessible to others and will remove any material which SLS, at its sole discretion, believes may be unlawful, obscene, pornographic, abusive, or otherwise objectionable. A SLS user will not use his/her computer account/access to obtain, view, download, or otherwise gain access to such materials. This includes all information generated using this system including messages, associated emails, etc. These are not protected, and SLS has full rights to all of this information.
C. All information services and features contained in SriToni are intended for the private use of its licensed and registered users and any use of these resources for commercial-for-profit or other unauthorized purposes (i.e. advertisements, political lobbying), in any form, is expressly forbidden.
D. SriToni is intended for the exclusive use of its registered users. The SLS user is responsible for the use of his/her account/password and/or access privilege. Any problems which arise from the use of a SLS user’s account are the responsibility of the account holder. Use of an account by someone other than the registered account holder (and parent and or guardian) is forbidden and may be grounds for loss of access privileges.
E. Any misuse of the account will result in suspension of the account privileges and/or other disciplinary action determined by SLS. Misuse shall include, but not be limited to:
(1) Intentionally seeking information on, obtaining copies of, or modifying files, other data, or passwords belonging to other SLS users.
(2) Misrepresenting other users on SriToni.
(3) Disrupting the operation of SriToni through abuse of the hardware or software.
(4) Malicious use of SriToni through hate mail, harassment, profanity, vulgar statements, or discriminatory remarks.
(5) Interfering with others’ use of SriToni.
(6) Any use for non-curriculum related communication or unauthorized communication.
(7) Illegal installation of copyrighted software.
(8) Unauthorized down-sizing, copying, or use of licensed or copyrighted software.
(9) Allowing anyone to use an account other than the account holder (and parent / guardian of account holder).
F. The use of SriToni is for the purpose of supporting the academic program of Sritoni Learning Services’ Client Schools.
G. SLS does not warrant that the functions of the system will meet any specific requirements the user may have, or that it will be error free or uninterrupted; nor shall it be liable for any direct or indirect, incidental, or consequential damages (including lost data, information, or time) sustained or incurred in connection with the use, operation, or inability to use the system. This shall include loss of confidential information due to malicious users such as hacking.
H. SLS will periodically make determinations on whether specific uses SriToni are consistent with the acceptable-use practice. SLS reserves the right to log SriToni use and to monitor electronic space utilization by Moodle users.
I. SLS asserts that email accounts as well as files of users on SriToni are property of its client schools.
In consideration for the privileges of using SriToni, and in consideration for having access to the information contained therein, I hereby release Sritoni Learning Services, their Client Schools, and their operators and administration from any and all claims of any nature arising from my use, or inability to use SriToni. They shall also not be held liable for any loss of privacy (such as loss of users’ private data due to security breaches whether due to negligence or theft etc). The messages and emails generated on this system including Google G-suite and MS Office 365 Education are property of SLS.
I agree to abide by such rules and regulations of system usage as may be further added from time-to-time by SLS.
Specific to G-Suite by Google
SLS provides G Suite for Education as well as Office 365 Education as part of SriToni, and we are seeking your permission to provide and manage these accounts for your child. G Suite for Education is a set of education productivity tools from Google including Gmail, Calendar, Docs, Classroom, and more used by tens of millions of students and teachers around the world. Office 365 is similar in nature. Students will use their G Suite accounts and Office 365 as part services offered by Sritoni Learning Services, called SriToni, to complete assignments, communicate with their teachers, if applicable, sign into their Chromebooks, and learn 21st century digital citizenship skills.
The notice below provides answers to common questions about what Google can and can’t do with your child’s personal information, including:
· What personal information does Google collect?
· How does Google use this information?
· Will Google disclose my child’s personal information?
· Does Google use student personal information for users in K-12 schools to target advertising?
· Can my child share information with others using the G Suite for Education account?
Please read it carefully, let us know of any questions. By accepting this agreement it is understood that you have read the agreement and give your consent. If you don’t provide your consent, please do not accept this agreement and we will delete your accounts.
I give permission for SLS to create/maintain a G Suite for Education account for my child and for Google to collect, use, and disclose information about my child only for the purposes described in the notice below. In addition, I have read and understood the terms and conditions of using all IT services provided / facilitated by SLS. These are the terms and conditions I accepted when I started using SriToni system provided by SLS.
Farah Avasarala, System Administrator, Director, IT services, SLS
G Suite for Education Notice to Parents and Guardians
This notice describes the personal information we provide to Google for these accounts and how Google collects, uses, and discloses personal information from students in connection with these accounts.
Using their G Suite for Education accounts, students may access and use the following “Core Services” offered by Google (described at https://gsuite.google.com/terms/user_features.html):
· Gmail (including Inbox by Gmail)
In addition, we also allow students to access certain other Google services with their G Suite for Education accounts. Specifically, your child may have access to the following “Additional Services”:
· Chrome Management
· Chrome Web Store
· Fusion Tables
· Google Bookmarks
· Google Books
· Google Chrome Sync
· Google Custom Search
· Google Earth
· Google Finance
· Google in your language
· Google map maker
· Google my maps
· Google news
· Google Photos
· Google Play
· Google Public data
· Google Search Console
· Google Takeout
· Google Translator toolkit
· Google voice
· Individual storage
· Location history
· YouTube CMS
Google provides information about the information it collects, as well as how it uses and discloses the information it collects from G Suite for Education accounts in its G Suite for Education Privacy Notice. You can read that notice online at https://gsuite.google.com/terms/education_privacy.html You should review this information in its entirety, but below are answers to some common questions:
What personal information does Google collect?
When creating a student account, SLS may provide Google with certain personal information about the student, including, for example, a name, email address, and password. Google may also collect personal information directly from students, such as telephone number for account recovery or a profile photo added to the G Suite for Education account.
When a student uses Google services, Google also collects information based on the use of those services. This includes:
· device information, such as the hardware model, operating system version, unique device identifiers, and mobile network information including phone number;
· log information, including details of how a user used Google services, device event information, and the user’s Internet protocol (IP) address;
· location information, as determined by various technologies including IP address, GPS, and other sensors;
· unique application numbers, such as application version number; and
· cookies or similar technologies which are used to collect and store information about a browser or device, such as preferred language and other settings.
How does Google use this information?
In G Suite for Education Core Services, Google uses student personal information to provide, maintain, and protect the services. Google does not serve ads in the Core Services or use personal information collected in the Core Services for advertising purposes.
In Google Additional Services, Google uses the information collected from all Additional Services to provide, maintain, protect and improve them, to develop new ones, and to protect Google and its users. Google may also use this information to offer tailored content, such as more relevant search results. Google may combine personal information from one service with information, including personal information, from other Google services.
Does Google use student personal information for users in K-12 schools to target advertising?
No. For G Suite for Education users in primary and secondary (K-12) schools, Google does not use any user personal information (or any information associated with an G Suite for Education Account) to target ads, whether in Core Services or in other Additional Services accessed while using an G Suite for Education account.
Can my child share information with others using the G Suite for Education account?
We may allow students to access Google services such as Google Docs and Sites, which include features where users can share information with others or publicly. When users share information publicly, it may be indexable by search engines, including Google.
Will Google disclose my child’s personal information?
Google will not share personal information with companies, organizations and individuals outside of Google unless one of the following circumstances applies:
· With parental or guardian consent. Google will share personal information with companies, organizations or individuals outside of Google when it has parents’ consent (for users below the age of consent), which may be obtained through G Suite for Education schools.
· With SLS. G Suite for Education accounts, because they are school-managed accounts, give administrators access to information stored in them.
· For external processing. Google may provide personal information to affiliates or other trusted businesses or persons to process it for Google, based on Google’s instructions and in compliance with the G Suite for Education privacy notice and any other appropriate confidentiality and security measures.
· For legal reasons. Google will share personal information with companies, organizations or individuals outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:
· meet any applicable law, regulation, legal process or enforceable governmental request.
· enforce applicable Terms of Service, including investigation of potential violations.
· detect, prevent, or otherwise address fraud, security or technical issues.
· protect against harm to the rights, property or safety of Google, Google users or the public as required or permitted by law.
Google also shares non-personal information — such as trends about the use of its services — publicly and with its partners.
What choices do I have as a parent or guardian?
First, you can consent to the collection and use of your child’s information by Google. If you don’t provide your consent, we will not create a G Suite for Education account for your child, and Google will not collect or use your child’s information as described in this notice.
If you consent to your child’s use of G Suite for Education, you can access or request deletion of your child’s G Suite for Education account by contacting SLS Director of IT services at firstname.lastname@example.org . If you wish to stop any further collection or use of your child’s information, you can request that we use the service controls available to limit your child’s access to features or services, or delete your child’s account entirely. You and your child can also visit https://myaccount.google.com while signed in to the G Suite for Education account to view and manage the personal information and settings of the account.
What if I have more questions or would like to read further?
The Core G Suite for Education services are provided to us under Google’s Apps for Education agreement (at https://www.google.com/apps/intl/en/terms/education_terms.html) and the Data Processing Amendment (at https://www.google.com/intl/en/work/apps/terms/dpa_terms.html).